outhern Kentucky AHEC’s Clinical Education Department facilitates clinical rotations for UK medical and other health professions students as well as students from U of L and Pikeville School of Osteopathic Medicine. This includes placement of students with preceptors, introducing students to the community, and coordination of housing as needed. 

Students with questions regarding AHEC rotations should contact the education coordinator in their respective colleges or Jerian Shaw, Southern KY AHEC’s clinical education coordinator at (800) 711-0291 or jshaw@soahec.org.

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Student Handbook
AHEC Staff is Available
Housing Information
House Rules
Medical Library Services
 

STUDENT HANDBOOK

PLEASE NOTE:

IT IS YOUR RESPONSIBILITY TO READ ALL DOCUMENTS BEFORE STARTING ROTATION

SOUTHERN KENTUCKY AREA HEALTH EDUCATION CENTER GUIDELINES TO FOLLOW IN PREPARING FOR ROTATION

Check with your respective schools to confirm your rotation and check to see if preceptor is an approved Voluntary Faculty Member.

After receiving your assignment, call the necessary people prior to arriving: preceptors, housing site, and AHEC Student Coordinator. Note: The Student Coordinator is the contact person for changing any arrangements made on your behalf. Her name is Jerian Shaw.  Please feel free to contact her with any questions about your preceptor, AHEC housing, or your rotations in general.

You must have a tentative schedule of the clinical rotations you will be assigned to. Some have their schedules set prior to your arrival. This schedule must be given to the Student Coordinator within the first two days you are out on rotation.

If AHEC does not arrange your housing, a contact phone number and address must be given to the Student Coordinator for contact purposes or emergencies. This information may be put on your fact sheet.

You must remember that you are representing the University, your Department, your Preceptor, Rockcastle Hospital and Respiratory Care Center, Inc, and the AHEC. Professional behavior is expected at all times while you are on rotation.

REMEMBER: While you are on rotation, the Student Coordinator is your contact person for any difficulties that may arise while on rotation. She can be reached at the AHEC Office at: 1-800-711-0291.

OTHER IMPORTANT ADDRESSES AND PHONE NUMBERS

Southern Kentucky AHEC Library
Rockcastle Hospital and Respiratory Care Center, Inc.
PO Box 1770
Mt. Vernon, KY 40456
Phone : (606) 256-0950
Toll Free: (800) 711-0291
FAX: (606) 256-1066

AHEC STAFF IS AVAILABLE TO:

• Provide you with and affordable housing arrangements while on rotation in the region.
• Provide you with an orientation to the region, site and clinical facility prior to beginning of rotation.
• Make available to you any appropriate continuing education being coordinated in the region during the clinical rotation.
• Provide library services through the Southern Kentucky AHEC Library. Services include clinical books, medical and allied health journals, inter-library loans, on-line computer searches and Internet access.
• While on rotation, you will be contacted by the AHEC Student Coordinator by phone or in person. Throughout the rotation there will be opportunities to meet other student-residents from other disciplines and schools.
• Provide you with pertinent information regarding job openings in our region.
• Provide you with opportunities to interact with local organizations, professional groups, and the community while you are on your educational rotation.

HOUSING INFORMATION

We make every effort to provide safe housing while you are on rotation. Some area housing is in a hotel/motel setting. In instances like this, your housing stipend will not cover the entire expense.

Prior to your arrival, you will need to let the Student Coordinator know the days you wish housing provided so a room can be arranged.

There is a possibility that you will share a room with another student (same gender). When the housing stipend has been spent, the remaining amount for your student(s) housing is the student(s) responsibility.

If AHEC arranges housing for you, any changes or cancellations should be made by AHEC.  You should contact the student coordinator if such changes are necessary.

HOUSE RULES:

Room Assignments: You may be sharing facilities with other students and/or host families. You are to occupy only the area assigned to you and as furnished. Requests for changes may be made through the Student Coordinator at the Southern Kentucky AHEC Office. Occasionally you may be asked to move to another housing site, but this would be a rare occurrence. NO PETS, ALCOHOL, OR SMOKING IS ALLOWED IN ANY AHEC ARRANGED HOUSING!!!

Keys: You will be given a key to the house/apartment. These keys are your responsibility, and the property of the landlord. You will be required to pay $10.00 for every key lost or not returned. Return your key to the same place you received it.

Bathrooms: You may be sharing facilities. You should keep personal Housekeeping items in your room. You must clean up after using any rooms or utensils in the housing site. You are required to maintain general cleaning procedures.

Telephone: Usually, there are no charges for local calls. Long distance calls will be the students responsibility. You will need either a calling card or need to call collect.

Personal Accidents: The Southern Kentucky AHEC, Rockcastle Hospital and Respiratory Care Center, Inc., and the host housing facility is/are not responsible for personal accidents or personal belongings while you are in the housing facility or on the housing grounds. Remember "Safety First".

Privileges: The housing facility is provided for your comfort and these arrangements are contingent on your compliance with the "House Rules". Remember that you are staying in a residential neighborhood and professional behavior must be maintained.

Guests & Use of Property: There are no overnight guests permitted in AHEC arranged housing. While staying in AHEC arranged housing the use of appliances are at your own risk.

***If you are in private homes the site may have additional rules***

Medical Library Services:

The Southern KY AHEC Health Sciences Library is devoted to promoting and facilitating access to health sciences information. The Library serves health care professionals, students, and the community in the following fifteen counties: Mercer, Boyle, Garrard, Madison, Estill, Jackson, Rockcastle, Lincoln, Casey, Pulaski, Laurel, Wayne, McCreary, Whitley, and Knox.

Location: AHEC Office
Hours: M-F, 8:00 am-4:30 pm
Access, after hours, through Security
Collection: 30 current journal subscriptions
250 monographs

Librarian: Mary Congleton
Toll Free: (800) 711-0291
Phone: (606) 256-0950
Fax: (606) 256-1066
E-mail: mcongleton@soahec.org
 

Services:

Interlibrary Loans: If we don't own the journal article that you need, we will attempt to get it via Interlibrary Loans. Sometimes there is a cost associated with this service.

Search Services: If you would like to do your own searching, the librarian will instruct you on how to use the computer equipment. If not, the librarian will do the search for you.

Table of Content Service: If you would like a copy of the table of contents for each current issue of a journal that we own, ask the librarian for a form.

Computers: Internet access: We provide access to the World Wide Web for our patrons. The librarian is available to help you use the computers.

Databases: National Library of Medicine databases (PubMed, Medlineplus, Toxnet, clinicaltrials.gov
and the NLM Gateway. CINAHL is available through the Kentucky Virtual Library (www.kyvl.org).

Instruction on the use of the UK proxy server for UK students and community based faculty.

UK's Online Library Catalog provides access to other library catalogs.

Copy Machine: Is available to those needing to copy library resources.